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Email sent to the departmental account will not count against personal mailbox limits.Messages can be answered in a timely manner because multiple individuals will have access to the account.Messages in the departmental account are available year-after-year, which eases transition issues as staffing changes occur.People who want to contact an office don't need to know the name of the person doing a particular task in order to send email to your office.If staff changes, you won't have to reprint this material. A departmental account email address can be used on brochures, web pages, letterhead, etc.See Microsoft's instructions to set up mail merge.ĭepartmental email accounts are owned by the department or team, for example Benefits of Department Email Accounts Select Email Services > Manage Your Aliases > Add an Alias.View Screenshot Select the To button to open the global address list. Repeat for any additional contacts as needed. Select the name and then choose the To -> button to add the person to the email. Search by last name, first name to find the contact. View Screenshot Select New Email icon to the far-left in the ribbon. With the global address list, you can email anyone at KU without knowing their email address you just need to know their name. Choose Private if you want to hide the details from others with access to your calendar.Enter in the subject, location, date and time, and any details.Open your calendar and select New Appointment.Enter the rest of the details of the meeting and choose Send.View Screenshot Search name of room, select room, select room button at bottom-left, then OK. Find the room, select the name and select Rooms ->.View Screenshot To reserve a room, select the Rooms button. If you need to book a room, select the Rooms. button.View Screenshot Search by last name, select name, select Required button at bottom, then OK. Find an attendee, select their name and select if they are required or optional to attend.Select the To. field to open the address book.View Screenshot Select New Meeting from top menu ribbon. Open your calendar and choose New Meeting.Meetings involve multiple people, appointments do not include anyone else. View Screenshot Select Permissions, then OK. Choose the desired permissions for the delegate and select Ok.View Screenshot Select Account Settings, then Delegate Access. Choose Account Settings and select Delegate Access.A delegate is able to manage your calendar and email on your behalf, making any necessary changes. View Screenshot Set your permission options.Īdding a delegate is different than sharing a calendar. Edit the permissions with the options below the person's name.Select a person from the list that has access or add someone new by choosing Add.View Screenshot Select Calendar Permission from top menu ribbon. Open your calendar and select Calendar Permissions.Add any additional info needed to the email body and send.View Screenshot Choose your sharing options. View Screenshot Search by last name, select name, select To button at bottom, then OK. Find the recipient, select their name, and select the To -> button followed by Ok. Add recipients from the KU Directory by choosing the To field.View Screenshot Select Share Calendar icon in the top menu ribbon. Open your calendar and select Share Calendar.Sharing a calendar allows others to see the details of your calendar but they cannot make changes to it.
#Outlook identity explanation download
Download the Outlook app on your mobile device.Sign in to the Outlook Web app from any device with internet access.
#Outlook identity explanation install
Install Microsoft Outlook on your computer.
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To manage you email aliases and password, login in to MyIdentity Services.
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KU Technology YouTube Instructional Videos >įor faculty, staff, and students, the KU online ID also acts as the permanent KU email address for example, There are also email aliases which are nicknames for the permanent email address.